The file extension WPS was used for the files made and viewable in Microsoft Works version 6 to 9. It is easily one of the most used word processor extensions as the MS Works is available as standard on most computers. In addition to this, an open source WPS convertor is available at the MS website. Huge numbers of users of WordPerfect, MS Word and Open Office Word among several other famous word processors are capable of saving their work in WPS format. Such files are most normally used for saving text documents in MS Works. But there are some other specific uses for them. Inside the MS Works, users can save images with small editing abilities. In addition, the calendar features make download aplikasi wps format popular for your office management. The WPS files may also be utilized for some fundamental web applications that include automatic hyper linking and basic HTML abilities.
In case you find files having the file extension SAV on your PC, you can assume that it is a saved file. SAV files have a minimum of nine definite uses. But the most common use for them is the computer’s save game files. This format is utilized quite frequently by the computer games for saving the in progress game. These files get created when a player selects to exit any game, even though many games might only allow saving the game at certain prespecified points. The necessity of this is because many computer games take as many as 50 hours to finish and it becomes mandatory to have a system that saves and restores the progress.
The Wage Protection System was introduced by the Central Bank of UAE in association with the UAE Ministry of Labour in 2009. Initially, the system was implemented in Limited Liability Companies (LLC) and other non-FreeZone entities. The success of this system has prompted the authorities to implement the solution for FreeZone entities as well.
As per the latest update, the companies registered under FreeZones should also comply with WPS. This would mean that FreeZone companies need to transfer their payroll payouts via the Wage Protection System by end of December, 2012. In light of this, if you are a FreeZone company who needs initiation into the Wage Protection System or if you are an LLC company either newly setup or needing to comply with WPS, the following information would surely prove helpful to you.
Listed below are information bits that can assist you while you select the right WPS Service Provider for your company. There are approximately 117 registered WPS Servcie Providers in the UAE. These service providers include banks, exchange houses and other entities such as NBFC’s. The WPS rules make it mandatory for you to transfer your employees’ wages (salaries) using one of these service providers. As long as you do not do so, you remain ‘WPS non-compliant’.
One of the first steps to ensure WPS compliance is to register your company with a WPS service provider. Merely going through the registration formality does not ensure compliance. As a company, you need to follow up on each transaction with your service provider, typically on a monthly basis, to ensure that salary processing is happening via the Wage Protection System. Only this will ensure that your company remains WPS compliant.
Employees’ Accounts
Determine how many of your employees have a bank account. If a majority of your employees have a bank account, then it’s much easier for registering and processing your WPS payments. This is because many a time, determining where the salary is to be disbursed is a time consuming exercise. As part of this process, one might have to open a bank account or provide a pre-loaded ATM card or arrange for cash disbursement via an Exchange House or arrange for cash delivery at the work sites for site based employees who are typically labourers and who usually don’t have bank accounts.
Services Charges
Each WPS Service Provider may have a different charging method for the WPS services they provide. It is possible that they use one of the below listed methods or a combination of two or more of these methods.
Monthly fixed charge (irrespective of the number of monthly transactions)
Per file upload (each transaction is separately charged)
Per record/ per employee (charging based on number of employees)
Transfer charge for transferring to bank account of another bank
No fee/ small fee to transfer to an account within the same institution
Salary disbursal for a fee (delivery of cash for non-banking staff)
Delivery of cash over the counter for a fee
Internet banking charges for Electronic Funds Transfer
While selecting your WPS service provider, please consider the cycle of your payroll processing, the number of employees in your company and their salary ranges.
Changing your WPS Service Provider
If the need arises, you can change your WPS service provider at any time without any impact whatsoever to your salary processing or your WPS compliance status. However, the new provider would be responsible only for those salary payments processing via them and not the older processings done by your previous service provider.
The Salary Information File (SIF)
The payroll information of your employees is converted into a file with the format SIF (Salary Information File). The Wage Protection System will process only SIF files, which are comma separated fixed length text files. However, some WPS service providers will permit you to provide the payroll in formation in a simple format, say an Excel spreadsheet. They will in turn convert the spreadsheet into SIF format before processing it. The ideal will be to have your Payroll application/ ERP system/ Accounting package process the payroll data and output it in SIF format, ready for WPS processing.
Support Mechanisms of Service Providers
Salary processing and disbursement being a very sensitive matter, both from an employee relations standpoint and an accounting perspective, it is important for you to verify and validate the support mechanisms available with the various service providers. It is also important that the provider has a scalable application to process large volumes of files as this can be critical when there is a rush on account of national holidays etc.
Producing Proof of Payments
In case of any dispute between the company and the employee on account of salary disbursement, the company might be asked to produce proof of salary disbursement through WPS. In such cases, your WPS service provider should be able to provide (upon request) the proof of salary transfer to the employee. It would be prudent that you check how such cases are handled before you sign up with a service provider.
Online or Offline Payment
Some providers may accept the WPS payments only through their online system, while some others have the flexibility of accepting payments online and offline. Both methods have their own merits and demerits but it is best that you check this aspect out, and match it with your company’s specific processes and requirements.
