How to Archive Office 365 Mailboxes to PST? | Two Method


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In this article, we are going to explain the complete solution of how to archive Office 365 Mailboxes to PST? Don’t worry here you get the simple and reliable solution to Backup Office 365 Mailbox to PST easily.

There are two ways to backup your data from Office 365 mailboxes. Manual and automated methods through which you know the complete steps to make your task easier without facing any hassle.

Let us start the process of archiving Office 365 mailboxes to PST. Use the Best Email Backup & Restore Tool is Backup Office 365 Emails.

Why do Users only want to back up Office 365 Mailboxes to PST?

  • Well, this is because Office 365 account holds a lot of information about the user which should be safe at all costs.
  • Therefore, every Office 365 user knows that Microsoft’s cloud-based service provides various functions and user-friendly services.
  • However, there comes a time when users need the backup to stand up. Even if there is no need or importance at the moment, it is common for most users to keep their data safe.
  • Large organizations especially prefer to use Office 365 backup for best practices but there are just multiple that can understand which is the perfect one.
  • So, the main motive of this blog is to provide you with the perfect solution using which you can easily create a backup of your Microsoft O365 data.
  • For avoiding losing your data to commination like virus attacks, accidental deletion, and hacking. Which creates a backup is best to know. Saving data on your local storage is the best option to access it anytime.

Which is the Best Solution to Backup office 365 Mailboxes? | Automated Solution

Now, when inspecting options, you might search a lot of techniques, but no one can know which is the best amongst them. Here, we will be discussing the most useful technique that any automated would suggest you consider. This solution is the Office 365 Email Backup Software provided by tech experts which is capable enough to backup the emails from your account in bulk.

Below are the working steps to know more about the software with the easiest solution. Let us know more.

Archive Office 365 Mailboxes to PST – Software Working Steps

Follow the steps mentioned below to make conversion easy and quick. Go step-by-step don’t miss a single points otherwise, you have to start the process again.

  1. Launch & run the software on your windows system. Click on the Open Button.
  2. Now, Select Email accounts >>Open IMAP Configured Accounts>> Click on Email address.
  3. The tool will automatically load all email folders on the software panel. Click on Export Button.
  4. Select the Appropriate file which you want to Export.
  5. Click on the Save Button to backup Office 365 Mailbox to PST.
  6. You have been exported successfully. Now you can easily see the complete preview of your desired location.
  7. Demo Edition Export only 10 items from each folder. For more, you have to upgrade to Licensed Edition to export all.

So, this is how the conversion of Backup Office 365 Mailbox to PST is a very simple and reliable step to complete the task. Below are features to that what benefits you get after using the above migration process.

Software Features for Office 365 Mailboxes:

  • Option to download emails in batch in a single shot.
  • You can easily save emails as backups on the destination location in your system.
  • To export data from items like Contacts, Calendars, Emails, and more.
  • It allows you to download the data in a selective by applying a date filter.
  • This process makes speedy with the help of Concurrent Backup.
  • Naming Convention option to save date like Subject-Date, Subject.
  • Re-run the Full Backup procedure or Retry Failed Items if so required.
  • Keep the folder structure for the same via Maintain Folder Hierarchy.

Is Manual Method is the Best Way to Backup Office 365 Emails | Step-by-Step

For those users who do not have the technical expertise and are not inclined towards the technicality portion, manually performing a backup is not the perfect option.
Following are the steps for it:-

  1. First, you have to log in to your Office 365 account with admin credentials.
  2. Now, Open the Admin Center and edit the eDiscovery Manager to make it available to see if it is one of Office 365 backup best practices.
  3. Then, click on the Search option in the software panel and hit on Content Search.
  4. Start a new search by clicking on the New search option in the Content Search.
  5. Now, give the name and description for the new search and press the Next.
  6. Select the location or search the mailboxes which you want to create a backup and hit Next. Filter the mailboxes if needed and click on Start Export.
  7. Finally, when the process is completed, launch the results on your local storage and the data will be saved in Outlook data file format (PST).

Why Manual Method is not Perfect? | Some Limitations

1. To use the manual method it is necessary to have the technical knowledge for performing this procedure which is why novice users cannot successfully apply this method.

2. There is a high risk of data being preserved is there with no guarantee of error-free and complete backup.

3. It takes a lot longer than expected while create a backup of the data using the manual method. Hence, it is a time-consuming process.

4. At times, it fails to backup selective data files including emails, calendars, and contacts.

5. This method does not provide any filter option to export items.

The Manual method to archive Office 365 mailboxes to PST requires technical expertise. Thus, non-technical users may find the challenges to operate it.

Conclusion to Archive Office 365 Mailboxes

In the article, we have explained how to archive Office 365 Mailboxes to PST? Here you see the two methods, which is the manual and automated method. The manual method is a time-consuming and long process but on the other hand, an automated solution is a simple and quick way to backup Office 365 Emails. The software is know to be perfect one because of all the ways it makes the procedure simple and easier, unlike manual solution. So, choose as per your need which is best for you.


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