How to Backup Office 365 Mailbox? Number 1 Solution Explained

Does the query “how to backup Office 365 mailbox” bother you as well? Does it seem like a difficult procedure to you also? Have you not been able to find the right solution for creating a backup?

Well, there is nothing to worry about now that you have landed here. This is the correct page to solve every bit of your problem.

Office 365 or Microsoft 365, as we all know, is a renowned name of a cloud-based email platform. The productivity & collaboration suite that it is, various large enterprises depend upon it for their business activities.

But why is there a need to take Office 365 mail backup? It is quite obvious that if an email platform is used to the extent that Microsoft 365 is used, there will definitely be security measures taken.

Well, yes, Microsoft provides protection against the internal threats to the data but not to the external ones. These are usually human errors which include hacking, virus or malware attacks, accidental deletion, etc.

And due to the Shared Responsibility Model of Microsoft 365, users are supposed to handle the external risks while Microsoft handles the internal risks.

To do so, stick till the end!

How to Backup Office 365 Mailbox Answers for Both Tech & Non-Tech Users

There are various users who are not technically inclined and are weak in the same arena which is why manual methods are usually not preferrable to them.

Certain tools might also be a little hard for them to use so, an easy-to-use technique called the Most Reliable Office 365 Mailbox Backup Tool is explained here.

We have the manual method described as well for those who want to keep their options open. However, it has certain drawbacks that are also mentioned for a clear vision.

Learning the Professional Yet Easy Way to Take Office 365 Mail Backup

As mentioned above, the software is a high-end solution that is technically built but can easily be used & understood by non-techies as well.

The user interface & the features of the tool are easy enough to be understood and applied as per the user’s desire.

Following are the features of the software:

• Save the copies of the entire mailbox in Office 365 on your local storage
• Export the data from all the categories; Emails, Contacts, Calendars, Documents
• It is easy to download the emails from Shared Mailboxes as well
• Learning how to backup Office 365 mailbox for selective emails is possible
• Concurrent Backup option provided to export data in batches

Let’s stroll towards the working steps of this tool now.

How Does the Software Work for the Creation of Backup Without Failure?

1. Run the software and go to the Setup section for choosing Source as Office 365 & Destination as Outlook.
   
2. In the same window, move to the Workload Selection section & mark the items you want to backup. Mark the Date-filter for each chosen category to set a time period.
   
3. Take Office 365 mail backup by entering the admin credentials for Office 365 account & Validate the account. Hit the Next
   
   
4. Enter the details for Outlook-like Destination & Size of the file. Validate the permissions and click Next.
   
5. Click on the Fetch Users or Import Users option to add the user IDs for mapping.
   
6. Choose the Set Priority option for adding an order of mailboxes to be exported & Validate the user accounts. Hit Start Backup to initiate the operation.
   

Your files will soon be exported & you can access them in Outlook easily.

Manual Technique of Learning How to Backup Office 365 Mailbox

There are no direct ways to take a backup of the data from an Office 365 mailbox as provided by Microsoft.

But, there is one solution to export an Outlook data file i.e. eDiscovery Content Search Tool. This tool exports the data in an Outlook supported file that you can access later in Outlook.

Nevertheless, it is a hard solution to learn. You need a certain level of technical expertise to perform this procedure.

Novice users will not be able to take Office 365 mail backup using this method due to the necessity of technicality.

For Those Who Want to Learn the Manual Method, the Following are the Steps:

1. Initiate the process by logging in to your Office 365 Admin account. Navigate to the Exchange Admin Center.
2. Select the Security & Compliance option from the list that appears. Move to the Permissions option & choose the eDiscovery Manager
3. Add all the required Export roles by clicking on the Edit Role Group option to learn how to backup Office 365 mailbox.
4. After that, navigate to the Search & Investigation option and click on Content Search button in the extended list.
5. Click on the New Search option and click on the Add Conditions option to make the search more accurate.
6. Select the Choose Users option to add the emails you want to export. Click on the Save
7. From the saved searches, choose the Select Folder Name option & hit More
8. Make sure the Enable Duplication option is not marked while exporting the results.
9. Take Office 365 mail backup by clicking on the Export button & moving to the Export Choose the Download Results option.
10. Copy the Export Key and paste it into the required field. Press the Browse button to select the destination path.
11. Hit Start to complete the procedure.

You would be able to access your files when this process gets complete.

But, there are certain disadvantages of using this method. And we are mentioning those points in the coming section.

Demerits of Using Manual Method to Take Office 365 Mail Backup

1. You can find various errors while exporting the file like the eDiscovery Tool remains stuck in the Calculating State.
2. The “Cannot Start Application” error is also encountered & the download fails.
3. If you are using Windows Explorer 9.0 or a later version, then there are chances that the application can crash without displaying any message.
4. The technicality makes it a difficult and complicated process to execute successfully.

Ending Part

It is highly recommended by experts to take a backup of the data stored in your Microsoft 365 account since there is no guarantee that the data will be safe on the cloud. How to backup Office 365 mailbox is explained thoroughly in this blog.

If there are any troubles encountered during the manual method, there is a high chance of the data being lost. The software, however, will make sure no errors are seen or any data is damaged during the backup.